Creating and scheduling a class
You create classes and PT sessions in two steps: first configure the class type (the fixed configuration), then schedule it in the calendar.
📍 Go directly to the calendar: coach.fitsociety.io/calendar
📍 Class overview: coach.fitsociety.io/calendar/events
Step 1: Create a class type
Go to Calendar → in the top right, click the three dots (⋯) → choose Edit / add classes → click + Add.
Class information
Name – e.g. "PT session" or "Bootcamp"
Calendar color – to keep your calendar organized
Description – what does the class involve? Visible to members when booking
Online – enable for an automatic Google Meet link with each booking
Location – default location for this class type
Duration – e.g. 60 minutes
Buffer – extra time after the session for changeover (not visible to members)
Group size – 1 for a PT session, higher for group classes
What to bring / clothing advice – e.g. "sports shoes, yoga mat" (optional)
When to arrive – e.g. "5 minutes before the start" (optional)
Class gallery – add a photo (JPG or PNG, max 5 MB)
Booking options
Who can book – "Employees" if you schedule, "Members" if members may book themselves
When fully booked – choose "Hide class" so the class is no longer visible when no places remain
Bookable until – how many hours before the start members can still book, e.g. 1 hour
Book ahead up to – how many days in advance members can book, e.g. 7 days
Payment
Pay with credits – set how many credits a booking costs
Individual price – optional: set a direct price (excluding VAT) as an alternative or addition to credits
VAT rate – add the VAT rate for an individual price
Link services – select which products from Finance → Offerings grant access to this class type
Click Save. The class type is now available to schedule.
Step 2: Schedule the class in the calendar
Go to Calendar and click the desired time slot on the desired day.
Select the class type you just created.
Coach and location are filled in automatically from the class type. Adjust them if necessary.
Want to link members immediately? After saving, click the class → Edit → find and select the members.
Click Save.
Setting up a recurring class
Want to repeat the class weekly? While scheduling, click Interval and choose how often the class repeats (e.g. every Tuesday). Manage existing series through Calendar → three dots → Recurring events.
Other options through the three dots (⋯)
Coach availability – set available time slots for member bookings
Location availability – set up open gym blocks
Recurring members – register regular members automatically
Incoming requests – manage member booking requests
Cancellation policy is configured through the tab Booking in the class settings. See the article "Setting a cancellation policy for each class" for an explanation of the options.