With Closure days and absence you can centrally record public holidays and company closures in the calendar settings. This feature is mainly intended for days that recur each year, such as public holidays or fixed closure periods. This means you do not need to add these days to coach or location availability again every year.
You can find this setting under Company > Settings > Calendar > Closure days and absence.
When should you use this?
Use this setting for general closure days that affect the availability of coaches, locations or both.
Public holidays such as Christmas, New Year's Day or King's Day.
Annual company closures or holiday closures.
Recurring days on which no classes, appointments or bookings should be possible.
When should you not use this?
This setting does not replace existing coach and location availability. Continue using those availability settings for individual or specific exceptions.
A coach who is absent on a single occasion.
A location that is unavailable on a single occasion.
An existing class or appointment you want to reschedule or cancel.
Adding a closure day
Go to Company > Settings > Calendar.
Open Closure days and absence.
Choose a public holiday preset or add your own closure day.
Set the date or period.
Enable annual recurrence if the closure day repeats every year.
Choose whether the closure day applies to coaches, locations or both.
Save the setting.
Applies to coaches
This option is off by default. Enable Applies to coaches only when the closure day should block coach availability.
Is the option off? Coach availability will remain unchanged.
Is the option on with no selection made? The closure day applies to all active coaches.
Have you selected specific coaches? The closure day applies only to those coaches.
Applies to locations
This option is off by default. Enable Applies to locations only when the closure day should block location availability.
Is the option off? Location availability will remain unchanged.
Is the option on with no selection made? The closure day applies to all active locations.
Have you selected specific locations? The closure day applies only to those locations.
What happens after saving?
FITsociety uses the closure day to block the selected availability on the configured date or during the configured period. With annual recurrence, the same closure day is automatically included in subsequent years.
After saving, always check the calendar if classes, appointments or bookings were already scheduled around this date.
Frequently asked questions
Does this replace coach or location availability?
No. You still use coach and location availability for individual or specific exceptions. Closure days and absence is intended for central, general and often recurring closure days.
Do I need to add public holidays again every year?
No. If you use annual recurrence, the closure day automatically recurs in subsequent years.
Can I apply a closure day to just one location?
Yes. Enable Applies to locations and select only the location to which the closure day applies.
What happens if I leave Applies to coaches turned off?
Coach availability will not be changed by this closure day.