To manage availability, go to the three dots in Calendar (top right corner) and choose Coach availability. Then select the desired coach in the left column.
1. Weekly schedule
This is the foundation: the coach's recurring pattern.
Default schedule: Give your schedule a name and start date.
Enable days: Use the toggles next to the days (e.g. Monday) to indicate which days the coach works.
Time slots: Set the start and end time for each day (e.g. 09:00 – 17:00).
Filters:
Location/Zone: Determine the location or specific zone where the coach works at that time.
Allowed lessons: Filter which classes the coach may teach during this block. Choose 'All' or specific templates (e.g. only 'Personal Training').
2. Specific dates
Use this tab for exceptions to the standard schedule.
Does the coach want to work an extra day once, or use different times on a specific date? Add that here.
Click Add, choose the date and set the specific times and classes for that day. This overrides the weekly schedule for that date.
3. Time off
For holidays, days off or doctor's appointments.
Click Add to block time in the calendar.
Type: Choose the type of leave.
Description: Add a note here for administrative purposes.
The coach cannot be booked by members during this period.
4. Advanced settings
Set the booking rules for this specific coach here:
Booking windows:
Max booking future: How many days ahead can a member book with this coach at most?
Min booking notice: How close to the start can a member still book? (E.g. at least 60 minutes in advance so the coach is not surprised).
Buffer between sessions: How much mandatory rest time must there be between two consecutive bookings?
Title & Products: Here you can set whether the coach is 'Flexible': bookable anywhere within their availability
"minimize gaps": bookable only in empty gaps between bookings
"strict": bookable only directly adjacent to another booking.
You can also specify the increments in which users may book:
For example:10: 10:10, 10:20, 10:30
30: 10:00, 10:30, 11:00
45: 10:45, 11:30, 12:15
Finally, configure any restrictions based on specific products or subscriptions.
Important final step:
After each change, remember to click the black Save availability button (top right). Only then are the times visible to members in the app or web environment.